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Introduction to the e-Tax Invoice & e-Receipt System in Thailand

Many countries worldwide have adopted e-Invoicing to streamline tax reporting, improve administrative efficiency, and enhance the accuracy of tax computation.

The e-Tax Invoice and e-Receipt system is a government-endorsed digital initiative aimed at modernizing tax processes in Thailand. This system allows businesses to issue, transmit, and store tax invoices and receipts electronically, replacing traditional paper-based methods. Introduced by the Thailand Revenue Department (RD), this system aims to establish a fully integrated digital tax ecosystem for all Thai businesses by 2028,

Implementing an e-Tax invoice system offers significant benefits for enterprises:

Transitioning to a paperless system
Streamlining the VAT documentation process
Reduction in time and costs associated with document delivery and storage
Improved data integrity, accuracy, and consistency in VAT documentation
Support for advanced business analytics requirements

These benefits help businesses stay competitive while ensuring compliance with tax regulations.

Key Requirements and Formats for e-Invoices

VAT is an indirect tax levied on the value added at each stage of production and distribution. Any individual or entity that regularly supplies goods or provides services in Thailand and has an annual turnover exceeding 1.8 million baht is subject to VAT. Registered individuals or entities are required to submit the VAT Return - PP30 report to the Thailand Revenue Department to ensure compliance with tax regulations.

Electronic invoices exchanged in Thailand must contain information about the seller, buyer, and transaction values. Specifically, Thai electronic invoices must include the following data:

Customer name
Customer address
Description of the goods/ services
Price of the goods/ services
VAT amount

Sending e-Invoices to the Thai National E-Invoicing System

There are several ways of sending e-Invoices to the Thai National E-Invoicing System, such as by uploading the XML file to the e-Tax web portal, sending email invoices as a PDF file, or integrating e-Invoicing from your organization’s accounting system to Thai e-Tax system.

The adoption of e-Invoicing has expanded significantly and is now widespread among Thai government agencies and enterprises. Therefore, businesses that integrate e-Invoicing into their operations will gain a competitive advantage when collaborating with these organizations.

To fully maximise the benefits of e-Invoice, implementing a comprehensive ERP system such as SAP Business One is essential. SAP Business One enables enterprises to seamlessly integrate key business functions such as accounting, sales, procurement, inventory management, and more. By providing a unified platform for managing operations, it enhances efficiency, minimizes data inaccuracies, and ensures your invoices are accurately and securely transmitted to the Thai e-Tax system.

At be one solutions, we can support you in your e-Invoicing integration by integrating the transmission of electronic invoices from your SAP Business One ERP system to the Thai e-Tax system.

Key benefits of be one solutions’ e-Invoicing Integration:

Businesses can retain their existing document layouts from SAP Business One, resulting in a more seamless integration and faster implementation process.
Automated e-Invoice transmission from your SAP Business One ERP system to the Thai e-Tax system.
Take full control of your e-Invoice data – whenever required, you can re-send the receipt or tax invoice to your customers.

Our local experts in Thailand are ready to assist you in your electronic invoicing journey to ensure a seamless transition for your business. With in-depth knowledge of local regulations and compliance, our consultants will provide effective support and guidance throughout the implementation process.

As a global SAP partner with over 21 global entities, be one solutions offers localized language support tailored to each entity's country and language. Our global team ensures your users receive comprehensive assistance across multiple languages and time zones.

Thailand Government Incentives for the e-Invoicing Program

Thailand’s Revenue Authority has approved a number of incentives for taxpayers to fully adopt the e-Tax System.

Eligible companies can benefit from the following:

Double deduction for Corporate Income Tax:
- Expenses relating to the investment in the e-Tax invoice and e-Receipt systems.
- Costs incurred from purchasing computer programs and software, computers, e-signature tools, e-certificate storage equipment, data storage and more.
- Payments for the use of e-Tax invoice, e-Receipt system and e-Withholding tax systems paid to service providers.

Reduced Withholding Tax Rate:
- A reduced withholding tax rate of 1% for specific payments made through the e-Tax system between January 1, 2023, and December 31, 2025.

Conclusion

Thai businesses are enjoying strong economic growth as a result of expanding trade partnerships, creating greater opportunities for local enterprises. As e-Invoicing becomes more prevalent, businesses that seize the opportunity to join the e-Tax program now will benefit from significant cost savings and gain a competitive edge. With the use of SAP Business One, companies can seamlessly integrate their financial and operational processes, enhance efficiency, ensure compliance, and drive long-term growth in an increasingly digital business landscape.