OCR Software (Optical Character Recognition)
Use Artificial Intelligence to handle your accounts payable
and order management processes
Still Manually Entering Invoices and / or Orders Into Your ERP System?
In today's technologically advanced world, it seems out of order that some businesses are still having to input paper or PDF soft copy invoices and customer purchase orders into their ERP manually. Not only is this manual processing prone to errors but it is also costly and inefficient.
Businesses now have the capability to save on costs, prevent errors and save precious time by using automation powered by top-notch Artificial Intelligence technology in your ERP system.
The Time for Digital Transformation with Digitalization and Automation Has Come.
Staple AI, a leading enterprise-grade solution, utilizes AI to extract data from documents and integrate it directly into SAP B1, providing businesses with efficient automation. It recognizes relevant data in diverse input formats (PDFs, scanned documents, images, WhatsApp chats, etc.) and converts it into structured data.
The process, including our integration add-on, is as simple as when a customer sends an order via email, fax, or hard copy, or when a provider sends an invoice, it will automatically be picked up by our OCR and processed into your ERP.
If some of the data or fields are not recognized by Artificial Intelligence, an employee is notified to manually match the missing information received in the document. Through this process, the AI will constantly adapt and learn from the different inputs made by the users.
Our integration solution will seamlessly pick up data and import it to SAP Business One as a sales order, or a supplier invoice, and at the same time, a user is informed of the newly imported document.
be one solutions OCR: SIGNIFICANT BENEFITS
- Zero manual effort in data entry Fetch documents from multiple sources in different formats, extract document level as well as line item details and integrate with systems.
- Handle multinational complexities Staple reads and translates documents in 200+ languages, smartly handles various tax formats and automates e-invoice for AP.
- Set smart workflows Auto-classify documents without any manual effort and implement an infinite number of workflows using rules and labelling.
- Time effective Train AI/ML processing models with fewer than 20 samples in less than two hours.
- Match documents Match up to five documents at a time on a single screen and identify the mismatches in a click. Eg. match (PO), goods receipt/ delivery note, and invoice.
- Auto-fetch master data Fetch vendor details, SKU code, GL code, and cost centres from the business system and map it to documents during data extraction.
be one solutions OPTICAL CHARACTER RECOGNITION KEY FEATURES
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- Identify of document's recipient and sender.
- Extract header & footer data along with line items/position data.
- Automatic correlation of the invoice data with order and/or delivery date.
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- Automated processing of various documents without individual configuration and/or user interference.
- Learning mechanisms for learning structures and extraction strategies.
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- Compliance checks and VAT rates.
- Recognition of documents in all relevant languages.
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- Efficient use of existing master data.
- Mathematical and logical examinations.
- Automated and manual verification of recognized data.
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- Process of documents forms and free-form documents.
- Identify handwritten notes and annotations.
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- Adaptive and configurable GUI for verification.
- Web Verifier enables decentralized verification.
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- Automatic load distribution .
- Monitoring via graphical interfaces.
- Automated notification of system deviations.
WHY SHOULD I CHOOSE be one solutions OPTICAL CHARACTER RECOGNITION?
Our company is using another OCR tool that struggles to recognize "dot-matrix" documents, however, it worked perfectly with Staple at almost 100% accuracy.
Regional IT Manager, Global FMCG Brand
Onboarding new document types is quick, with no-code tools and pre-trained models. Staple is a robust, user-friendly platform for efficient data extraction from semi-structured documents.
Digital Innovation Director, Global Health and Life Insurer
be one solutions is one of the biggest global SAP partners, specializing in successful worldwide blueprints, implementation, and support. Our services come with a wide experience in implementing our own solutions, as well as a great variety of others that are available on the market. We are best equipped to help you store and manage your data efficiently.
Discover how Global FMCG AG transformed their business with Staple.
Download the case study.
Our Other SAP Business One Add-ons
We speak Automotive. We understand the complexities the automotive industry face including the challenges of local subsidiaries and we build ERP solutions with SAP Business One that fits our clients' global and local needs.
be one DMS is simple, yet powerful. It allows for maximum efficiency of your small & medium global subsidiaries. Think of quick implementation cycles based on an out-of-the-box approach plus seamless integration scenarios.
be one Manufacturing for SAP Business One - simply results-driven! Our lean, yet powerful manufacturing add-on takes away the complexity of things and provides easy access to one of the most vital parts of your business.
Thank You for Your Interest!
Our team will be in touch with you as soon as possible to discuss your needs and how we can help.
In the meantime, please feel free to explore our website or contact us again if you have any further questions.
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